Today, whether you are a school student, college student, or working in an office/company, taking leave is a normal part of life. But the correct and professional way to take leave is by submitting a written Leave Application.
Whether it is illness, attending a wedding, a family function, travel, or a sudden emergency — in every situation, a clearly written, polite, and properly formatted leave application in Hindi shows your seriousness and discipline.
In this detailed guide, you will learn:
- What a leave application is and why it is important
- The correct leave application format (in Hindi)
- Documents that may be required with leave
- And the 7 most commonly used leave applications in Hindi
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Why is a leave application important?
Many people think that informing verbally is enough, but in both schools and offices, a written leave application is necessary because:
- It becomes an official record
- The reason for your absence is documented
- There is no confusion in the future
- It reflects your professionalism
Today, when most institutions use attendance software, HR tools, and student management systems (such as Google Classroom, ERP portals, HRMS systems), a proper leave application has become even more important.
What is a Leave Application?
A leave application is a formal written request in which a student or employee informs the school or office that they will not be able to attend for a certain period due to some reason.
It is usually submitted to:
- In schools → Principal / Class Teacher
- In offices → Manager / HR / Department Head
It mainly includes three things:
- Reason for leave
- Duration of leave
- Polite request
Leave Application Format (Correct Format)
The basic structure of every leave application is almost the same.
Main parts of a leave application
| Part | What to write |
|---|---|
| Sender details | Student/employee name, class/designation |
| Date | Date of application |
| Receiver | Principal/Manager |
| Subject | Reason for leave |
| Salutation | Respected Sir/Madam |
| Main content | Reason + duration |
| Request | Leave approval request |
| Closing | Thank you |
| Signature | Name and signature |
Standard structure of a leave application
🔹 Applicant details
Who you are and your class/designation.
🔹 Reason for leave
Illness, function, travel, exam, etc.
🔹 Leave duration
How many days and from which date to which date.
🔹 Formal request and closing
Polite request for approval.
Documents that may be required with a leave application
Not every leave requires documents, but sometimes institutions may ask for:
Commonly required documents
- Medical certificate (in case of illness)
- Parent’s letter (for school students)
- Travel proof/tickets
- Proof of special circumstances
Why are documents required?
So the school or office can verify that the leave reason is genuine and correctly recorded.
7 Leave Applications in Hindi – For Different Reasons
Now we will look at the 7 most common situations for which people write leave applications.
1. Application for leave due to illness
When is it required?
- Fever
- Viral/infection
- Doctor’s rest advice
What must be written?
- Brief mention of health issue
- Expected leave duration
Example Application
सेवा में,
प्रधानाचार्य महोदय/महोदया
________ विद्यालय
विषय: बीमारी के कारण अवकाश हेतु आवेदन
सविनय निवेदन है कि मुझे स्वास्थ्य कारणों से विद्यालय आना संभव नहीं है। डॉक्टर ने मुझे कुछ दिनों तक विश्राम करने की सलाह दी है।
अतः कृपया मुझे दिनांक ______ से ______ तक अवकाश प्रदान करने की कृपा करें।
धन्यवाद।
भवदीय,
नाम: ______
कक्षा: ______
2. Application for leave for a family function
Why is leave taken for family reasons?
- Religious ceremony
- Housewarming
- Family event
What to include?
- Brief mention of the function
- Specific dates
Example Application
विषय: पारिवारिक कार्यक्रम हेतु अवकाश आवेदन
सविनय निवेदन है कि मेरे परिवार में एक महत्वपूर्ण कार्यक्रम आयोजित है, जिसमें मेरी उपस्थिति आवश्यक है।
अतः कृपया मुझे दिनांक ______ से ______ तक अवकाश प्रदान करने की कृपा करें।
धन्यवाद।
3. Application for leave to attend a wedding
When is it required?
- Relative’s wedding
- Own wedding
- Family marriage ceremony
What to mention?
- Wedding reference
- Travel/event duration
Example Application
विषय: शादी में सम्मिलित होने हेतु अवकाश आवेदन
सविनय निवेदन है कि मेरे परिवार में विवाह समारोह है, जिसमें सम्मिलित होने हेतु मुझे बाहर जाना पड़ रहा है।
अतः कृपया मुझे दिनांक ______ से ______ तक अवकाश प्रदान करने की कृपा करें।
धन्यवाद।
4. Application for leave for travel / going out of town
Why is travel leave taken?
- Visiting hometown
- Personal travel
- Official or personal outside-city work
What is important?
- Mention travel
- Clearly state duration
Example Application
विषय: बाहर शहर यात्रा हेतु अवकाश आवेदन
सविनय निवेदन है कि मुझे कुछ व्यक्तिगत कार्यों के कारण बाहर शहर जाना पड़ रहा है।
अतः कृपया मुझे दिनांक ______ से ______ तक अवकाश प्रदान करने की कृपा करें।
धन्यवाद।
5. Application for emergency leave
When is emergency leave required?
- Sudden family problem
- Accident
- Immediate urgent matter
What to write?
- Short reason
- Immediate need
Example Application
विषय: आपातकालीन अवकाश हेतु आवेदन
सविनय निवेदन है कि मेरे परिवार में एक आपात स्थिति उत्पन्न हो गई है, जिसके कारण मुझे तुरंत अवकाश लेना पड़ रहा है।
अतः कृपया मुझे दिनांक ______ को अवकाश प्रदान करने की कृपा करें।
धन्यवाद।
6. Application for leave for exams/studies
Why is study leave taken?
- Board exams
- Competitive exams
- Preparation leave
What to include?
- Exam mention
- Study period
Example Application
विषय: परीक्षा तैयारी हेतु अवकाश आवेदन
सविनय निवेदन है कि मेरी आगामी परीक्षाएँ निकट हैं, जिनकी तैयारी के लिए मुझे कुछ दिनों का अवकाश आवश्यक है।
अतः कृपया मुझे दिनांक ______ से ______ तक अवकाश प्रदान करने की कृपा करें।
धन्यवाद।
7. Application for personal leave (school/office)
When is personal leave taken?
- Personal work
- Mental rest
- Important private matters
What is required?
- General but respectful reason
- Fixed duration
Example Application
विषय: व्यक्तिगत कारणों से अवकाश हेतु आवेदन
सविनय निवेदन है कि मुझे कुछ निजी कारणों से एक दिन/कुछ दिनों का अवकाश लेना है।
अतः कृपया मुझे दिनांक ______ को अवकाश प्रदान करने की कृपा करें।
धन्यवाद।
Important points to remember while writing a leave application
- Always use polite language
- Keep the reason clear and brief
- Write correct dates
- Address the correct authority
- Keep a copy of the application
Common mistakes to avoid
- Not writing a subject line
- Forgetting the date
- Using very emotional or harsh language
- Providing incomplete information
- Submitting to the wrong person
FAQs – Frequently Asked Questions
Q1. How to write a leave application in Hindi?
In simple, clear, and formal language.
Q2. What should be attached for medical leave?
A doctor’s certificate.
Q3. How many days in advance should one apply?
At least 1–2 days before (if not an emergency).
Q4. Are email leave applications accepted?
Yes, many schools and offices accept leave requests by email.
