Whenever a student changes school, moves to another city, completes studies, or has to leave school due to unavoidable reasons, the most important document required is the Transfer Certificate (TC). Whether you study in a CBSE, ICSE, or State Board school, getting admission to a new school without a TC is almost impossible.
That is why “School TC Application in Hindi” is still one of the most searched topics by parents and students.
In this detailed guide, you will learn:
- What a TC is and why it is important
- The correct format of a school TC application
- Which documents are required for TC
- And ready-to-use TC applications for 7 common situations
This article is specially written for parents and students who want their application to be clear, correct, respectful, and in a school-accepted format.
Why is a School TC Application Important?
Today, students’ lives have become very dynamic. Parents get job transfers, children move to new cities, change schools for better education, or join new institutions after Class 10 or 12. In every such case, the old school does not officially release the student until a Transfer Certificate (TC) is issued.
A TC is important because:
- It is proof that the student studied in that school
- It contains the student’s academic record
- The new school grants admission based on it
- It is mandatory in government schools and boards such as CBSE, UP Board, RBSE
- And TC is issued only after submitting a proper written application
What is a Transfer Certificate (TC)?
A Transfer Certificate is an official school document that certifies that a student is no longer part of the school and is eligible to take admission in another school or institution.
A TC usually includes:
- Student’s full name
- Parents’ names
- Date of birth
- Class and section
- Admission date
- Reason for leaving school
- Character and conduct
TC is a very important part of school records and is used in future admissions, scholarships, and many government processes.
School TC Application Format (Correct Format)
A TC application is always written to the Principal / Headmaster / Headmistress and is a formal letter.
Main parts of a School TC Application
| Part | What to include |
|---|---|
| Sender’s details | Student’s/parent’s name |
| Date | Date of application |
| Receiver | Principal / Headmaster |
| Subject | Request for issuing TC |
| Salutation | Respected Sir/Madam |
| Main details | Reason for leaving school |
| Student information | Name, class, roll number |
| Request | Request to issue TC |
| Closing | Thanks and polite request |
| Signature | Student/parent |
Standard structure of a School TC Application
🔹 Student introduction
Name, class, roll number, school name.
🔹 Reason for leaving school
City change, school change, financial problem, health reason, etc.
🔹 Request to issue TC
Written in polite and respectful language.
🔹 Thanks and formal closing
Documents required with a TC application
Each school’s process may differ, but most schools usually ask for:
Commonly required documents
- School ID card
- Fee clearance receipt
- Marksheet / report card
- Parent’s ID proof (Aadhaar)
- Library & lab clearance slip
Why are these documents required?
They confirm that:
- All fees are cleared
- There are no library/lab dues
- The academic record is complete
7 School TC Applications in Hindi – Applications for different situations
Now let us look at the 7 most common situations for which TC applications are written.
1. Application for TC to change school
When is this required?
- For better education
- For changing the board
- When a nearer school is available
What must be written?
- Reason for joining a new school
- Current class
- Polite TC request
Example Application
सेवा में,
प्रधानाचार्य महोदय/महोदया
_________ स्कूल
विषय: स्कूल बदलने के कारण TC जारी करने हेतु आवेदन
सविनय निवेदन है कि मेरा पुत्र/पुत्री ______ आपके विद्यालय में कक्षा ______ में अध्ययनरत है। पारिवारिक कारणों से हमें उसका नामांकन किसी अन्य विद्यालय में कराना पड़ रहा है।
अतः आपसे निवेदन है कि कृपया मेरे बच्चे का ट्रांसफर सर्टिफिकेट जारी करने की कृपा करें। इसके लिए हम आपके आभारी रहेंगे।
धन्यवाद।
2. Application for TC due to city change
Why is TC required when changing city?
- Permanent relocation
- Admission in a new city
- Transfer of records
Example Application
विषय: शहर परिवर्तन के कारण TC हेतु आवेदन
सविनय निवेदन है कि मेरा स्थानांतरण ______ शहर में हो गया है, जिस कारण अब मेरे बच्चे का इस विद्यालय में अध्ययन जारी रखना संभव नहीं है।
अतः कृपया उसके ट्रांसफर सर्टिफिकेट जारी करने की कृपा करें।
धन्यवाद।
3. Application for TC due to family transfer
When does this situation arise?
- Government job transfer
- Private job relocation
- Company shift
Example Application
विषय: परिवार स्थानांतरण के कारण TC हेतु आवेदन
सविनय निवेदन है कि मेरी नौकरी का स्थानांतरण ______ स्थान पर हो गया है। अतः हमें पूरे परिवार के साथ वहाँ स्थानांतरित होना पड़ रहा है।
कृपया मेरे बच्चे का ट्रांसफर सर्टिफिकेट प्रदान करने की कृपा करें।
धन्यवाद।
4. Application for TC due to financial reasons
Why is TC required in financial problems?
- Unable to afford school fees
- Admission to government school
- Family financial crisis
Example Application
विषय: आर्थिक कारणों से TC जारी करने हेतु आवेदन
सविनय निवेदन है कि वर्तमान आर्थिक परिस्थितियों के कारण हम इस विद्यालय की फीस वहन करने में असमर्थ हैं।
अतः आपसे निवेदन है कि कृपया मेरे बच्चे का ट्रांसफर सर्टिफिकेट जारी करने की कृपा करें।
धन्यवाद।
5. Application for TC due to health reasons
When is TC taken on health grounds?
- Long-term illness
- Special medical treatment
- Shifting cities for treatment
Example Application
विषय: स्वास्थ्य कारणों से TC हेतु आवेदन
सविनय निवेदन है कि मेरे बच्चे का स्वास्थ्य पिछले कुछ समय से ठीक नहीं है और डॉक्टर की सलाह पर हमें स्थान परिवर्तन करना पड़ रहा है।
अतः कृपया उसका ट्रांसफर सर्टिफिकेट जारी करने की कृपा करें।
धन्यवाद।
6. Application for TC to move from private to government school
Why is this common?
- Difference in fees
- Government schemes
- Nearby government school
Example Application
विषय: सरकारी विद्यालय में प्रवेश हेतु TC आवेदन
सविनय निवेदन है कि हम अपने बच्चे का प्रवेश एक सरकारी विद्यालय में कराना चाहते हैं।
अतः कृपया उसके ट्रांसफर सर्टिफिकेट जारी करने की कृपा करें।
धन्यवाद।
7. Application for TC after completing class
When is this required?
- After Class 10
- After Class 12
- After completing studies in school
Example Application
विषय: कक्षा पूर्ण होने के बाद TC हेतु आवेदन
सविनय निवेदन है कि मेरे बच्चे ने इस विद्यालय से अपनी पढ़ाई पूर्ण कर ली है। अब आगे की पढ़ाई हेतु हमें उसका ट्रांसफर सर्टिफिकेट आवश्यक है।
कृपया TC जारी करने की कृपा करें।
धन्यवाद।
Important points to remember while writing a TC application
- Always use respectful language
- Write correct student details
- Clear all school dues first
- Parent’s signature is mandatory
- Keep a copy of the application
Common mistakes to avoid in a TC application
- Not writing class or roll number
- Skipping the subject line
- Writing very long reasons
- Not mentioning fee clearance
- Submitting without parent’s signature
FAQs – Frequently Asked Questions
Q1. To whom should a school TC application be given?
To the Principal/Headmaster.
Q2. How long does it take to get a TC?
Usually 2 to 7 working days.
Q3. Is a TC application written by parents valid?
Yes, in most cases, a parent-written application is valid.
Q4. Can admission be done without TC?
Some schools give provisional admission, but final admission requires a TC.
